The unit leadership in chartered organizations may participate in approved fund-raising projects, provided the Rules and Regulations and guidelines of the Boy Scouts of America are followed to ensure the quality of the product or service, to ensure the safety of all participants, and to avoid the commercialization of the Boy Scouts of America. Every unit conducting such an activity must submit a Unit Money-Earning Application, No.34427, for advance approval by the chartered organization and the local council at least thirty days before the activity.
Whenever your unit is planning a money-earning project, this checklist can serve as your guide. If you can answer yes to each of the following questions, it is likely that your project will be approved.
Has your unit committee and chartered organization approved your project, including the dates and the methods?
There should be a real need for earning money based on your unit’s program. We should not engage in special money-earning projects merely because someone has offered us an attractive plan. It’s important to remember that individual youth members are also expected to earn their own way. The need should be over and above normal budget items covered by dues.
Does your plan and corresponding dates avoid competition with money-raising efforts and policies of other units, your chartered organization, your local council, and the United Way?
Check with your chartered organization representative to make certain that your chartered organization agrees on the dates. The chartered organization representative can also clear the other dates by calling the council service center.
Does your plan comply with local ordinances; is it free from any association with gambling; and is it consistent with the ideals and purposes of the Boy Scouts of America?
Money-raising projects that include the sale of raffle tickets are in violation of this policy. This includes any activity where value is not guaranteed by purchasing a ticket. (For example, cake raffles would no be allowed, but cake auctions are okay.)
This question can be answered only in terms of specific proposals. If there is any question of its suitability, drop the project and find a better one for your unit.
If a commercial product is to be sold, will it be sold on its own merits and without reference to the needs of Scouting, either directly (during sales presentation) or indirectly?
Teaching youth members to become self-reliant and to earn their own way is an important part of training our youth members. The official uniform is intended to be worn primarily for use in connection with Scouting activities. However, the executive board of the local council may authorize wearing the uniform in connection with council-sponsored product sales programs.
If tickets are sold for a function other than a Scouting event, will they be sold by your youth members as individuals without depending on the goodwill of Scouting to make this sale possible?
Youth members in uniform in the name of Scouting may sell tickets for such things as pack shows, troop suppers, circuses, expositions, and similar Scouting events.
Even when sales are confined to parents and friends, will buyers get their money’s worth from any product they purchase, function they attend, or services they receive from your unit?
Here again is the principle of value received – a sale standing on its own merit – so that the recipients are not in any way subsidizing either Scouting or the member. Youth members must learn to pay their own way and to honestly earn the money to do it. You cannot permit anyone to use the good name of Scouting to sell a product.
If a project is planned for a particular area, do you respect the right of other Scouting units in the same neighborhood?
It’s a courtesy to check with neighboring units or the local council service center to coordinate the time of your project and to see that your aren’t covering their territory. Your unit commissioner or service team member can help you with this.
Is it reasonably certain that people who need work or business will not lose it as a result of your unit’s plan?
Your unit should neither sell nor offer services that will damage someone’s livelihood. If possible, check with the people who could be affected.
Will your plan protect the name and goodwill of the Boy Scouts of America and prevent it from being capitalized on by promoters of shows, benefits, or sales campaigns?
Because of Scouting’s good reputation, customers rarely question the quality or price of a product. Unchecked, the network of Scouting units could become a beehive of commercial interest to the neglect of character building and citizenship training.
If any contracts are to be signed by your unit, will they be signed by an individual without reference to the Boy Scouts of America, and in no way appear to bind the local council, the Boy Scouts of America, or the chartered organization to any agreement of financial responsibility?
Before any person in your unit signs a contract, he or she must make sure the venture is legitimate and worthy. If a contract is signed, he or she is personally responsible. A contract cannot be signed on behalf of the local council or the Boy Scouts of America, nor may an individual bind the chartered organization without its written authorization. If you are not sure, check with your local council service center for help.